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Executive Assistant | Executive Assistant in Clerical Job at Flanagan Foodservice in Kitchener ON 1

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Executive Assistant

Kitchener, ON

Position details We are the premier food service distributor in Ontario. Flanagan’s provides customized food service delivery to a varied portfolio of clients; from restaurants to schools, hospitals and retirement homes, we provide the best quality ingredients to ensure Canadians have an amazing food background wherever they dine tonight! We meet our customers' unique needs by delivering superior service, value and flexibility. This mission is made possible by attracting the best talent in the industry and treating our employees like family. Proudly named 1 of Canada's Best Managed for sixth year in a row! Join our winning team! Now hiring a full-time, Executive Assistant! BENEFITS: Competitive salary program Pension and RRSP plans Profit Sharing Program Comprehensive Flexible Benefits Paid Personal Days and Your Birthday! Fitness/Wellness Benefit Family oriented culture The Role: You are a highly accomplished professional responsible for a wide variety of administrative duties in support of the executive leadership team. You understand the need to maintain confidentiality and professionally interact with employees, management and the public. Key accountabilities will include but are not limited to: Support Flanagan Advisory Board communication, activities and meetings. Centralized contact and facilitator for office supplies, car rentals, hotels and services. Provide direct administrative and office management support to all members of the executive team, as directed; Maintain work schedules and calendars of executive management, as requested; Responsible for quarter end count for office supplies including and not limited to letter head, envelopes and toner cartridges (Central Office) Prepare travel schedules, book travel arrangements, and make reservations for senior management and executive staff; Coordinate logistics of executive team programs including meetings, seminars, workshops, special projects, and events; Prepare draft letters and emails ; Receive and screen all inbound telephone calls, and visitors for the executive office; Refer and/or redirect calls, or visitors as required; Coordinate official office activities i.e. Town Hall Meeting, Joint Leadership, etc. Troubleshoot and/or escalate office administration and maintenance issues; Receive incoming mail and distribute Review, evaluate, and distribute priority correspondence for executive team; Responsible for Suppliers that deal with office supply related products and building maintenance items including budgeting and discrepancies Negotiations and enforcement of contracted items specific to the building maintenance and supplies for Central Office Key log maintenance and Keyscan Card maintenance and administration for Central Office REQUIREMENTS: Secondary School certificate along with Post Secondary Diploma in Business Administration, or relevant discipline, preferred; 5-7 yrs' background in an Administrative role preferred; Thorough knowledge of office procedures and practices; Keen attention to information; Proficient with Ms office (Outlook, Microsoft word, Microsoft excel, Power Point); Resourceful and flexible; Proven organizational and time organizational skills. Schedule: Monday- Friday 8.00 am-4.30 pm. but must be flexable. Flanagan Foodservice Inc. is an equal opportunity employer, and has an accommodation process in place to provide accommodations for candidates with disabilities. If you require a specific accommodation because of a disability or a medical need, please let us know by submitting your request to so that arrangements can be made for the appropriate accommodations ZP4qg3ubKD
Flanagan Foodservice
October 1 on ZipRecruiter
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More About this Listing: Executive Assistant
Executive Assistant is a Clerical Executive Assistant Job at Flanagan Foodservice located in Kitchener ON. Find other listings like Executive Assistant by searching Oodle for Clerical Executive Assistant Jobs.