Administrative Secretary 2
Requisition ID: 12429 Position Number: 20017167 Posting End Date: September 21, 2018 City: Winnipeg Site: WRHA Community Health Services Work Location: 496 Hargrave Department / Unit: Public Health TB Services Job Stream: Clinical Support Union: MGEU-COMMUNITY Anticipated Start Date - End Date: 10/29/2018 - 04/24/2020 Reason for Term: Maternity Leave FTE: 1.00 Anticipated Shift: Days Daily Hours Worked: 7.25 Annual Base Hours: 1885 Salary: $19.260, $19.702, $20.199, $20.720, $21.331, $21.874 Grow your career in the Winnipeg Health Region! Our team provides a spectrum of health care services through an integrated network of sites, services and organizations. We’re united by a shared commitment to excellent and equitable health care. Job overview Reporting to the Manager, Facility and Support Services or Manager, the incumbent provides general administrative support for Community Health programs. This includes switchboard/reception, word processing, data entry, processing and/or distributing incoming and outgoing mail or fax documents, photocopying, filing and records maintenance, statistical data collection, monitoring and receiving inventory, distributing office or medical supplies, booking appointments and meeting rooms, maintaining a daily staff away/coverage list for reception use, and a variety of other office duties as required. The incumbent must contribute to a respectful working atmosphere and participate in workload sharing and coverage within the administrative support team for the site and offices within the community area(s). Background Two Years related skills required. Data entry background would be an asset. Background maintaining records and compiling statistics. Great communication expertise with switchboard/receptionist background. Background with mail distribution, photocopying and faxing. Administrative background in a healthcare office would be an asset. Demonstrated knowledge and background maintaining a filing system. Education (Degree/Diploma/Certificate) Complete high-school education, Manitoba standards, required. Successful completion of a formal post-secondary administrative assistant program required. A combination of education and background may be considered. Keyboarding speed of 40 wpm required. Proficiency in Ms word, Ms excel and Outlook required. Current understanding of PowerPoint preferred. Requirements and Skills Excellent command of the English language (both oral and written). Expertise to learn and adapt to new computerized programs. Expertise to effectively work as a team player. Expertise to maintain confidentiality. Expertise to plan and organize a heavy workload, under pressure, to meet deadlines. Demonstrated expertise to work autonomously, with minimal supervision. This term position may end earlier as outlined in the Collective Agreement. This position is subject to a Criminal Record Check, including Vulnerable Sector Search, an Adult Abuse Registry Check and a Child Abuse Registry Check. The successful applicant will be responsible for any service fees incurred. Please note that an employee is not permitted to hold 2 or more positions across the WRHA legal entity that combine to equal more than 1.0 EFT. The WRHA legal entity includes Churchill Health Centre, Deer Lodge Centre, Grace Hospital, Health Sciences Centre, Middlechurch Home of Winnipeg, Pan Am Clinic, River Park Gardens, Victoria General Hospital, WRHA corporate programs, and WRHA community health services. Interviewed applicants may be called upon to participate in a skills assessment. Any application received after the closing time will not be included in the competition.
Winnipeg Regional Health Authority
September 14 on Winnipeg Regional Health Authority